BOARD MEETING MINUTES Tuesday, November 14, 2001
The Board meeting was called to order at 7:00 PM
The minutes of October 2, 2001 were approved.
TREASURER: The treasurer report was presented and approved.
We were contacted through the website by
A resident who has requested historical information on her home.
Tom will and refer her to Skip for assistance.
OLD BUSINESS:
Meeting Room: The Library conference room is not available for our
Board meetings until April. Terry suggested we speak to the
reference librarians about the security of our Historical room. He found
the door unlocked and open during one of his visits to the Library.
Newsletter Sponsor: Win has been very successful in obtaining
sponsorships as previously stated in the minutes. In addition, GH City
Council will sponsor 3 publications and the check was just received.
Breezeway: Tracy and Pat have completed the installation of Tom's
laminated photos used in the historical program presented to Marble
Cliff.
COMMITTEE/LIAISON REPORTS:
OHIO/2003: Tracy No report.
Schools: Tom No report
Newsletter: Pat Members jointly presented proofreading suggestions
for the upcoming newsletter. In the past, 300 newsletters have been run per
issue. The consensus is to drop to 250 and eliminate too many extras.
All of us should thank Melissa for her voluntary assistance. She will be
welcomed in the newsletter and given official recognition. The sponsor
of each issue will be run on the bottom of the first page.
Following November's newsletter, the next publication will be Feb.,
2002. Tom will contribute a New Discoveries column. Other articles might
focus on sledding traditions, the planning of Grandview's original
Municipal Building, and a Board member profile. The following
organizations will be added to our newsletter mailing list:
Upper Arlington Historical Society (Susan
Minor), Franklinton Historical Society, Bexley Historical Society, &
Columbus Historical Society (George Paulson).
Technology: Wayne No Report
Grandview: Win It was suggested we invite David Jackson to our
next Board meeting since he is our Council contact.
Marble Cliff: Terry A request will be made to Mayor Gantz asking
for a council liaison to our Board. The representative will also be
invited to our next Board meeting.
Chamber: Jo Ann No Report
Membership: Terry In the agenda request next month, Tracy will
remind us to think of potential names to be considered as a new Board
member.
The following Committee/Liaison appointments were made by President
Liberatore: Schools-Wayne Carlson; City of Grandview-Win Keller; &
Membership-Terry Smith.
The next Board meeting will be on January 8,
2002 at 7:00PM. The meeting adjourned at 8:45 PM.
BOARD MEETING MINUTES Tuesday, October 2, 2001
The Board meeting was called to order at 7:00 PM
The minutes of September 4, 2001 were accepted as presented.
TREASURER: The treasurer report was presented and approved.
OLD BUSINESS:
Annual Meeting: Our attendance was low this year partly due to the
events taking place in New York City and Washington DC. Once again the
students participating from Grandview Heights were a big help. Tracy
will provide minutes from the short business meeting held.
MC. Presentation: Tom and Wayne gave a well received presentation to
at least 85 people.
FCC Presentation: Wayne presented historical facts with the
assistance of our web page to the FCC Weavers group. It was suggested we
take membership forms to any future presentation.
COMMITTEE/LIAISON REPORTS:
Ohio 2003: The repair kit to correct the error on the Bicentennial
Marker has not been received. It has been ordered from the foundry.
Schools: Tom reported he has made contact with the new Edison
principal, Julie Davis. He has received great assistance from Mary
Burkey in laminating several posters for presentations.
Membership: Win is working on an update for next board meeting. Terry
and Win will work together to get the membership updated as renewals
come in for 2002.
Newsletter: Pat's goal is to get the next issue out with emphasis on
the 100th anniversary of Marble Cliff. He outlined the content he would
like to use and has requested all materials be to him by Oct. 20th. A
newsletter report was distributed to all board members. Content included
the likelihood that Melissa Rady is willing to contribute layout and
technical skills for our newsletter. She will be available to begin with
the next issue. He has recommended the decrease of printed newsletters
from 300 to 250.
NEW BUSINESS:
Board Members: Tracy requested we be thinking of someone to fill one
slot. For geographical balance it was suggested we might consider
someone from Marble Cliff.
Slate of Officers: The following slate was presented for election:
It was moved by Win and seconded by Pat to accept the slate. Motion
passed.
President Tracy Liberatore
Vice President Jo Ann Curry
Treasurer Tom DeMaria
Secretary Sally Kosnik
Breezeway: Tom has laminated posters/pictures that focus on Marble
Cliff that he has offered to be put in the breezeway. It was agreed they
would be appropriate to use. Pat & Tracy will do the assembly of the
presentation.
The meeting was adjourned at 8:15 PM.
NEXT MEETING:: NOVEMBER 13TH 7:00 PM
PLEASE NOTE THE CHANGE TO 2ND TUES OF THE MONTH DUE TO ELECTION DAY.
BOARD MEETING MINUTES Tuesday, August 7, 2001
The Board meeting was called to order at 7:00 PM
New Board member Terry Smith was introduced.
Minutes of the June 5, 2001 Board meeting were approved.
TREASURER: The treasurer report was presented and approved.
Discussion was held as to the necessity of
carrying liability insurance during non home tour years. It was the
consensus of the Board to continue the policy. Tom again requested the
Board to finalize any expenses anticipated for the next calendar year,
think about how to make the most of our checking account balance, and
pursue thoughts about event/ project sponsorships. This discussion will
be the focus of our October Board meeting.
OLD BUSINESS:
Ken Frick Project: Pat moved and Bill seconded the motion to allocate
funds for a 2nd book for photographic archives.
Bicentennial Marker: Dedication ceremony was a success.
GHMC Map project: Pictures were provided as requested.
Lazy Daze: Win circulated among the attendees & gave information about
the Society.
CURRENT ACTIVITIES:
Annual meeting: Carol Stewart with the Franklinton Historical Society
will be our speaker at the annual meeting on Sept. 16, 2001.
Marble Cliff presentation: Susan Studebaker has requested a program on
a Sunday evening in Sept of about 45 minutes in length & appropriate for
various age groups. Tom is working with her to co-ordinate this event.
COMMITTEE/LIAISON:
Ohio/2003: No report
Newsletter: Melissa Rady has expressed an interest in donating her time
as a graphic designer in the production of our newsletter but does not
want to be on the Board. Pat will be meeting with her in August.
Technology: Pat gave a report on the digitization of our publications by
the Library. There was discussion
and agreement that no further material from our collections should be
released for digitalization until it has been cleared with Wayne as
Chairperson of Technology. He states we need to determine how the
Historical Society wants to be represented in the digitized world. Wayne
also has cautioned that we are way over on space granted to us for our
website & may be eventually charged. Tracy will send a letter to Carol
Pelz setting forth our position.
Grandview: No report
Marble Cliff: Bill stated MC Council will be meeting Sept. 10 at 7:00PM
to discuss the future of the Tarpy home. It was agreed the Historical
Society should be represented as interested in the process but take no
official position.
Membership: Terry Smith will be
the keeper of the membership file that Margie created. Tracy will
prepare a flyer for the annual meeting & membership renewal form.
NEW BUSINESS:
Wayne has videotaped and prepared a CD of his tour through the Tarpy
home and the Nixon home on Cambridge. It is a wonderful documentation
of these 2 homes.
Meeting was adjourned at 9:00PM.
NEXT BOARD MEETING--SEPTEMBER 4, 2001 AT 7:00 PM.
BOARD MEETING MINUTES Tuesday, June 5, 2001
The Board meeting was called to order at 7:00 PM
Minutes of the May 1, 2001 Board meeting were approved.
TREASURER: The treasurer report was presented and approved. Tom held
discussion on the necessity of developing a budget for each fiscal year
& presented handouts of the general ledger & recommendations. He has
requested each board member prepare & deliver to him by Aug a budget of
anticipated expenditures for their committees, activities, or offices.
It was the consensus of the Board to accept Tom's request. Pat will
check on the resale of the protective runner
purchased for the Home Tour. We will then decide whether to store it
for future use or sell it.
OLD BUSINESS:
Ohio/2003: Invitations have been mailed for the dedication & all is in
place except the food. Details are still being finalized. A generous
offer of a personal donation was given by Maureen Damiani.
Home Tour: Ruthanne will compile recommendations & glitches in a full
report for future chairmen. The most notable suggestion was to do away
with the program insert by expanding the booklet.
New Board Member: Win will contact Terry Smith to fill the available position
expiring in 2002. Also noted was the expiration of the terms of Tracy,
Skip, and Bill in 2001.
NEW BUSINESS:
Annual Meeting: It was discussed if we want the history of Marble Cliff
to be the focus of our annual meeting. Tracy will contact Susan
Studebaker to get more details as to her ideas about the date & intent
of their fall celebration meeting for Marble Cliff. We will need to
conduct a business meeting & take in membership renewals. Jo Ann &
Tracy will work together.
Poster: Mayor Colleen Sexton has asked the Society for suggestions of
about 30 historical community sites to be put on a poster. If we all
send ideas to Wayne he will prioritize the list. This is an opportunity
for us to promote good communication with the Chamber and community.
Other: Win requested we consider a table at Lazy Daze to promote our
publications & membership. It was the consensus of the Board to move
forward with this idea
COMMITTEE REPORTS:
Membership: Win reported no new members.
Technology: Wayne has put the 1915 King Thompson real estate brochure
on the web site. He has also documented the interior of the Nixon home
on the SW corner of Cambridge & 3rd before they move. He will follow
through with thank yous to the appropriate people involved with bringing
this opportunity to us.
Newsletter: Pat When appropriate the fall newsletter will be devoted
to the history of Marble Cliff.
Liaisons: MC- nothing
GH- Wayne No report
Schools- Tom Timelines were delivered to Stevenson.
Teachers at both Edison & Stevenson have indicated they use our web site
in their curriculum. Currently the Children's Art Contest for the Bank
Block is being well publicized. It was also noted the use of student
volunteers at the Home Tour was a great success.
Chamber- Jo Ann was asked if the Chamber might be
interested in being one of our sponsors. She was not aware of the
Chamber's financial situation since monetary reports are given at board
meetings and not at the general meeting that she attends. It was
suggested for one of their board meeting we make a presentation that
includes our goals and hopes.
The meeting was adjourned at 8:50 PM.
Next Board meeting will be in the Historical Society room on August 7,
2001 at 7:00 PM.
BOARD MEETING MINUTES Tuesday, April 3, 2001
The Board meeting was called to order at 7:05 PM
Guest Ken Frick brought photos & a collection of writings used in his
publication 43212-2000 to be donated to our Society. He would like our
suggestions on how to present them for our archives. After a decision is
made we will get back to him. It is our intent to get in written form,
his permission for us to use them in the future. Ken will let us know
what the cost of organizational supplies would be for the photos.
Margie Wilson was presented flowers as a thank you for many, many hours
of her expertise and as good wishes for her happiness.
There were no corrections to the March 12, 2001 minutes.
TREASURER: The treasurer report was presented and approved.
Tom strongly recommends a
budget process be implemented immediately. Discussion was held and it
was recalled that all expenses over $50 must have Board approval. By
the June Board meeting, all committee or project chairpersons need to
present budget items and the Board needs to establish the bottom line
safety net for our checking account balance. Other ideas to pursue are
additional revenue suggestions, a dues increase, sponsorships, and grant
possibilities. Tom will prepare key discussion points for the June Board
meeting.
MEMBERSHIP: Win reported 119 regular members and 44 life members.
Responses have come both from print outs from the website and the
newsletter. Pat volunteered to insert membership forms in our book
publications.
TECHNOLOGY: Wayne--absent
NEWSLETTER: Margie has a potential new board member that is interested
in working as she has on the newsletter. About 15
newsletters were returned from the most recent mailing due to lost
labels or stamps. Margie will check the quality of the labels.
HOME TOUR: Ruthanne stated publicity is on track for the next 5 weeks
featuring a house per week. She has the plaques for each home and will
give to the captains to distribute. All captains must get text to
Margie ASAP. Tom has asked for about 20 student volunteers & Jo Ann may
need docents as runners in addition to the home docents. Ruthanne will
be a rover to troubleshoot & cell phones will be a way to communicate.
Win will check with all captains about docents.
OHIO/2003: Tracy should know GH Council placement decisions concerning
our marker after April 14th and then dedication plans can be completed.
LIAISONS:
Bill: MC A copy of the recent MC newsletter was presented. Bill
also gave an overview of what MC is doing throughout the year for their
Centennial celebration: a community cookbook, our home tour,
participation in the Memorial Day parade & UA 4th of July parade, a
Walking Tour of Gardens, the Music in the Park series, the offering of a
Centennial T shirt, a summer picnic, and the annual Christmas party. We
have been asked to help participate in their events by furnishing a
speaker for a date to be determined in Sept or Oct. Marble Cliff history
would be the focus. The Board unanimously agreed to this commitment.
Marble Cliff will furnish the tent and refreshments for the
Home Tour. Bill has also arranged for appropriate street closings on May
13th.
Wayne: GH Absent
Tom: Schools Tom will be involving students from all local area
schools in the Bicentennial Celebration. The GH Library will be a
meeting location.
Jo Ann: Chamber: Absent
Tom DeMaria brought up for thought the idea of publishing a Sheltering
the Heritage II in light of all the new information we have gathered in
recent years. We need to be thinking of establishing a data base of all
home information.
The meeting was adjourned at 8:45 PM
NEXT MEETING 7:00 PM MAY 1, 2001 GH LIBRARY
BOARD MEETING MINUTES Tuesday, January 9, 2001
The meeting was called to order at 7:00PM
MINUTES: Spelling of Lin Bensen's name was corrected in the Nov
minutes.
TREASURER: Tom presented the new format he will be using. A discussion
followed concerning the need for an annual budgetary process as well as
a reminder that all major projects must have budgets in place before
they begin. Pat presented a unit cost analysis of the newsletter.
Suggestions were made to contact potential sponsors or
underwriters for the newsletter, invest undesignated funds in a
certificate of deposit, or consider a home tour every other year. Also,
Tom will check with the Society's lawyer to see if we are
designated as a 501C3 organization so donations would be tax deductible.
OLD BUSINESS:
Committee Reports:
Membership: We
have 112 members total and 44 life members. There are only 10 people
left on the list that have not paid since 1998. March will be the last
newsletter they will receive.
Newsletter: Pat Mock up is scheduled to be completed by Feb 6. A
large part will be dedicated to the Home Tour. Captains are to prepare
preliminary information on their homes (such as date of construction)
for this issue. It will be mailed around March 1. Tom suggested a
picture of the original Casparis Castle with water tower be used in the
Mar edition. Also a spotlight column of significant community events
occurring 10 years ago, 15 years, etc. would be of interest. The 1901
incorporation of MC will be the focus of the Nov 2001 newsletter.
Technology: Wayne The website walking tour has been updated
Home Tour: Win will call the membership to obtain docents &
captains are welcome to gather names as well. Opportunities for
volunteers will also be offered in the next newsletter.
Ohio/2003: The marker is being stored at the library and plans
for a 6-15-01 dedication are in the making. David Jackson from Grandview
City Council is working closely with Tracy.
Liaison Reports:
Grandview: Wayne reports that drawings need to be presented to
Council concerning the actual placement of the bicentennial marker & the
question has been asked as to the possibility of lighting. The request
is now going through the planning commission.
Marble Cliff: Bill has everything moving forward for the
celebration.
Schools: Tom is working with 8th grade students to get them
involved with Pat in the preparation of shelf lists & a typed
bibliography of our acquisitions. Win would like to put information
about membership opportunities in the GHMC alumnae newsletter & will
contact Stan Jones regarding this matter.
Chamber: Jo Ann has been unable to attend any recent meetings
but will go next time & suggest the idea of sponsorship of the
newsletter. She will also obtain a current Chamber mailing address.
NEW BUSINESS:
Lin Bensen is willing to have students available for the Home Tour
as runners or in whatever other capacity we might need.
NEXT MEETING FEBRUARY 6 at 7:00 PM LIBRARY CONFERENCE ROOM
The meeting was adjourned at 8:10 PM
BOARD MEETING MINUTES Tuesday, October 3, 2000
President Win Keller called the
meeting to order at 7:00 p.m.
MINUTES: No additions or
corrections to the September 5, 2000 minutes.
TREASURER:
The treasurer report was presented and approved.
OLD BUSINESS: None
COMMITTEE REPORTS:
MEMBERSHIP: Paid 2000-2001
memberships to date are 36 single, 21 couples for a total of 78 members. Also
16 life single & 14 life couples for a total of 44 life members. Total
memberships--122. We were reminded that with the spring issue of the newsletter
everyone who has not paid since 1998 will be dropped from our mailing roster.
TECHNOLOGY: Wayne reported that
the latest newsletter is on the website. A list of the students who helped at
the annual meeting will be on the website.
NEWSLETTER: Bill has already
submitted an article about the annual Marble Cliff Christmas Party. The Feb.
newsletter will focus on the Home Tour & Tom suggested our next issue also
mention homes selected & captains to keep interest among the membership.
The opportunity to volunteer should be offered as well as asking for
memorabilia to be displayed. Tom will get an article ready by the 3rd week of
Oct. The next newsletter will also include committee reports & a review of
the annual meeting.
HOME TOUR: Ruthanne reviewed the 4
homeowners who have committed and their house captains:
OHIO/2003: Tracy reports the
marker is ordered & the Library is willing to store it until decisions can
be reached as to the installation location. This depends on the sidewalk
restoration project in front of the Bank Block. At this point Councilman David
Jackson is the city contact for Tracy but it has been difficult getting any
response from him. Tracy will attempt one more email approach & if not
resolved she & Wayne will attend a council meeting to try to encourage
progress on the resolution of the location.
LIAISON REPORTS:
MC: In Bill’s absence, Win
reported Bill remains in contact with MC & their plans for their community
celebration.
GH: No report from Wayne.
Schools: Tom had to leave early.
Chamber: Jo Ann had no report.
NEW BUSINESS:
The November Board Meeting will be held Monday, November 6th at 7:00 p.m. due to the first Tues. being election day. After checking to see if the room is available at the Library, the Board will be notified of the location of the Nov. meeting.
The following slate of officers
was presented for election:
President---------------Tracy
Liberatore
Vice President--------Jo Ann Curry
Secretary--------------Sally
Kosnik
Treasurer--------------Tom DeMaria
It was moved & seconded to accept the slate as presented. The
motion was passed. Past President Win Keller turned the meeting over to
President Tracy Liberatore. There was no further business before the board.
Meeting was adjourned at 8:40 p.m.
BOARD MEETING MINUTES Tuesday, September 5, 2000
The meeting was called to order at 7:10 p.m. by Win Keller.
MINUTES: Minutes from the August 8 meeting were approved as written.
TREASURER: The treasurer report was presented and approved.
MEMBERSHIP: Membership Committee member Win Keller shared that the most
recent mailing of our newsletter and annual meeting invitation went to 95
members whose memberships have been paid since 1999, and 22 members who had
last paid their membership in 1998. Included in this mailing were 33 life
members. Among new or renewed memberships, we had 8 renewals, 1 new member
and 1 new life member. It was decided that for those individuals who had not
paid their dues since 1998, that by the time of the mailing of our Spring
issue of the newsletter, that their names would be dropped from the
membership list. As an incentive to bring their dues to a currently-paid
status, the Board decided that colorful stickers would be applied to the
Winter issue newsletters of those who had not paid since 1998, with tactful
reminder to pay their dues.
OLD BUSINESS:
� TECHNOLOGY: No new information.
� NEWSLETTER: There were very favorable comments about the Summer newsletter.
� OHIO 2003: Tracy reported that she had been informed that David Jackson
from Grandview‚s City Council will be the Bicentennial liaison with whom the
Board would coordinate. When she inquired of Jackson about the City‚s
sidewalk replacement along the Bank Block building (which would likely
coincide with the installation of the Bicentennial marker), he was uncertain
of the sidewalk project. The Board decided that Tracy keep in touch with her
other contact with the City, Julie Gafford, who was favorable to having the
marker installed at the time of the sidewalk refurbishment. Ms. Gafford has
mentioned that it was very likely that the sidewalk work would be done in the
Spring. The marker from the Bicentennial Committee would be coming sometime
in November, so the Spring installation with a special commemoration seemed
to make sense. The Grandview Heights Library has offered to store the marker
until the time of its installation.
� HOME TOUR:
RuthAnne James had no new news to report.
� BOARD REPORTS TO OUR COMMUNITIES:
Bill Koch, Board liaison to Marble Cliff Council, told of many exciting
possibilities Marble Cliff is considering for their community‚s centennial
celebration.
Wayne Carlson related that the Pierce Field Community Festival, a
fundraiser to provide money for re-equipping Pierce Field‚s facilities, has
gathered momentum and very likely will hold the festival in the Spring.
JoAnn Curry said at the last Chamber meeting, that she encouraged Chamber
of Commerce members to attend our Annual Meeting.
Tom DeMaria has coordinated with the schools to have Grandview students
help out with our Annual Meeting as a community project. They will be helping
to set up as well as to direct and assist attendees of the meeting. The Board
also had discussion about reviewing the existing materials the Grandview
schools were using to teach with in their segment on the community. Some of
the information is apparently incorrect.
� FINAL DETAILS OF ANNUAL MEETING:
Tracy shared that she was in touch with Carolyn Van Deusen, the speaker
for our annual meeting program, and that the outline of her presentation
sounded very interesting. Discussion followed involving Board members‚
responsibilities at that meeting.
NEW BUSINESS:
� Tom DeMaria suggested the Board entertain the thought of having a video
made highlighting the history of Marble Cliff that could be sold at the time
of that community‚s centennial celebration. Although the venture would be
costly (in the thousands of dollars), it was suggested that we seek a sponsor
who might underwrite the cost of the video. Tom said he would talk with Mary
Burkey, Stevenson Librarian, to get her ideas on the how to go about creating
such a video.
� Tom DeMaria raised the subject of the Society developing a budget. The Board was
favorable to the idea. More discussion would take place after our officers
were elected at the next meeting.
� Wayne Carlson said that Carol Pelz told him about a grant that the library
had received to hire someone to digitize the library‚s collection of
yearbooks. It was suggested that the Society might be able to make use of
this same person to scan photos from our own collection.
� RuthAnn James told that her mother would be willing to donate postcards and
photos that were part of RuthAnn‚s grandfather‚s collection. These items were
gathered at the time when her grandfather was employed as a gardener for the
well-known Julius Stone estate.
� Win Keller asked everyone to think about possibilities for officer
positions at our next meeting, October 3.
ADJOURNMENT:
The meeting adjourned at 8:25 p.m.
The next Board meeting will be held on Tuesday evening, October 3, 2000 at
7:00 p.m at the Grandview Heights Library.