BOARD MEETING MINUTES Tuesday, November 12, 2002
President Tracy Liberatore called the GHMC Historical Society Board meeting
to order at 7:15 p.m.
The October 1, 2002 minutes were approved.
Treasurer's Report: It wasmoved that the membership rate be increased to $10.00 for an individual, and $15.00 for a family or household, with other rates remaining as they have been in the past. After discussion the rate change was approved. It was agreed that the new rates will be published in the February Newsletter, and on the web site the change will be noted as effective January 1, 2003. There was additional discussion of the need for corporate sponsorship with suggestions of several companies to contact. It was also mentioned that individuals or families could become sponsors. Upon motion and second the treasurer's report was approved.
Committee Reports:
Schools: No report.
City of Grandview: Ray DeGraw of the Grandview City Council suggested
the
Society write a letter outlining our plans relative to Grandview for the
2003 Bicentennial and the 2006 Grandview Centennial. It was suggested and
approved that we prepare a packet of the 4 Society publications to be presented
to each Grandview Council Member along with the letter requesting consideration
of a budgeted item to include Society support.
Village of Marble Cliff: No report.
Newsletter: Pat reported that due to the power outage from the past weekend
storm set-up of the upcoming Newsletter has been delayed. He expects to have
a draft within 2-3 days and will email it to each member for review. He will
ask that comments be emailed or telephoned to him within 24 hours after he
sends it out. Mailing should occur mid to late next week.
Technology: Wayne made a presentation to the Chamber of Commerce last week.
The Chamber Board declined to offer a sponsorship to the Society but invited
us to write a letter for their Newsletter outlining our contributions to
the community and requesting sponsorships from member companies. After
discussion it was agreed this should also include the possibility of not
only sponsoring newsletters but also sponsoring a page on the web site. It
was reported that Mayor Sexton has agreed to sponsor one issue of the Newsletter
this year.
Chamber of Commerce: No report
Ohio Bicentennial: No report.
Membership: No report.
New Business:
The President presented the slate of new term Trustees as voted on by the
membership. For the terms of 2002-2005 the slate is Tom DeMaria, Ruthanne
James, and Terry Smith. Upon vote the Board ratified the election of these
members.
The President presented the slate for election of officers which is Tracy Liberatore, President; Jo Ann Curry, Vice President; Sally Kosnik, Secretary; Tom DeMaria, Treasurer. The Board voted to approve the selection of these members as officers for the year 2002-2003.
The President notified the Board of the resignation of Win Keller. Upon unanimous approval, in recognition of her support in co-founding the Society and the years of effort expended on our behalf, Win was designated Trustee Emeritus
The President offered the name of Joe Miller in nomination as a replacement for Win, with his concurrence to serve as a Trustee. Upon unanimous vote Joe Miller was approved as a Trustee.
The President notified the Board of the resignation of Skip Karlovec. It was agreed to delay action on her resignation until the January meeting.
A committee was established to manage the breezeway exhibits on Grandview Avenue.
A committee to develop a specific project for publication
of a new book, probably along the lines of Sheltering our
Heritage was suggested.
The President adjourned the meeting at 9:30 p.m.
BOARD MEETING MINUTES Tuesday, October 2, 2002
President Tracy Liberatore called the GHMC Historical Society Board meeting
to order at 7:05 p.m.
The September 2, 2002 minutes were approved.
Treasurer's Report: Discussion was held on the effects of raising dues
and it was agreed that corporate sponsorship is a stronger approach to improving
the overall financial well being of the organization. There was also a discussion
on the advisability of holding more home tours, but it was agreed that once
every 3 years is appropriate. The treasurer's
report was approved.
Committee Reports:
Schools: No report.
City of Grandview: David Jackson has resigned his seat on city council. A
new liaison will be appointed in the near future. The city will discuss the
possibility of additional sponsorship of newletters in the October budget
meeting of the Grandview City Council.
Village of Marble Cliff: No report.
Technology: Wayne reported that the website was temporarily down. A scanner
will be purchased shortly.
Chamber of Commerce: Jo Ann will schedule for Wayne to attend the Chamber
Board meeting in November to give a brief demonstration of our website. She
has discussed possible sponsorship for future newsletters and that is under
consideration by the Chamber.
Ohio Bicentennial: No report.
New Business:
November meeting. It was agreed to move the November meeting to the 2nd Tuesday,
Nov. 12, 2002 to avoid meeting on election day.
December meeting. will be at Tracy's home.
Luncheon honoring Wayne Carlson. Copies of the Franklin County article were distributed. The luncheon will be held Sat. Nov. 2 from 12 noon to 1:30 p.m. at the Embassy Suites in Dublin. Cost is $16.00 per person. It is hoped that all Board members will be able to attend. Call or email Tom within the next 10 days to confirm reservations.
Old business:
Terry presented an analysis of current membership as of September 21, 2002
and distributed current copies of the membership list.
Copies of the Grandview Heights and Marble Cliff articles for the County Bicentennial book were distributed for review by board members at their leisure.
Tracy distributed copies of a Gift Agreement and Release that Joe Miller prepared. Wayne showed a similar document lent by Mary Burkey from Phillips Exeter Academy. After discussion it was agreed that future donations of materials to the Society should include signatures of the donors along with a typed addendum attached to this form describing the materials donated.
The President adjourned the meeting at 8:00 p.m.
BOARD MEETING MINUTES Tuesday, June 4, 2002
The meeting was called to order at 7:00 PM.
Guests in attendance were Jane Hess, Ron Harris, Jeanne Jones Holder and Joe Miller. The meeting was held at the home of Jane Hess and Ron Harris.
The May 7th Board meeting minutes were approved.
The following members are up for re-election in 2002: Tom Demaria, Ruthanne James, and Terry Smith.
TreasurerŐs Report: Tom gave an overview of the general ledger. It was also announced we have 2 new life members.
Committee Reports School, Technology: None (Wayne absent)
Grandview: None
Marble Cliff: Terry reported the Tarpy House is still an issue for Marble Cliff. Options are being explored.
Chamber: In Jo AnnŐs absence, Tracy reported that Wayne will be presenting a program to the Chamber in July at their request.
Bicentennial: Ongoing communications are continuing with the committee.
Newsletter: Tom suggested alerting our readers to the availability of high school yearbooks on the PhotoOhio website. Terry will do an article on the GHMC Alumnae organization for the newsletter and will in turn write about the Historical Society in one of the upcoming Alumnae newsletters. Also included in the next edition will be an article under New Discoveries on the development of Grandview Terrace.
Sub-committee Parade: Tracy announced our Memorial Day parade entry won first place and received the MayorŐs Trophy. This will be included in the newsletter.
New Business The City of Grandview Heights is donating to the Society 70 boxes of city files dating back to 1911. Board members will work with Society volunteers to review the materials. The 2002 annual meeting will be held on Sept. 15 with Richard Barrett as our speaker. He is a major collector of Columbus history and will present a 30-minute program with postcards. Marble Cliff Station and other local areas will be highlighted.
Other Business: Our guest, Jane Holder, will be giving 3 names of long time area residents to us as suggestions to interview and obtain oral histories. She and her family have also decided to donate several of her mother's scrapbooks dating back to 1913-1914. We reassured her our collections are housed in our secure room. Also we have the ability to digitize the contents of the scrapbooks & return them to the family if so desired.
The meeting was adjourned at 8:35
PM.
BOARD MEETING MINUTES Tuesday, May 7, 2002
The Board meeting was called to order at 7:10 PM - Guests Joe Miller, and Councilman David Jackson
The minutes of April meeting were accepted as presented.
TREASURER: The treasurer report was presented and approved.
COMMITTEE/LIAISON REPORTS:
Schools -- no report. Skip noted that she would like to take the Timelines to the 4th graders.
Technology -- Wayne reported that the web site was down last week, as it had been rerouted in error and that the problem had been corrected. He has been looking at scanners for purchase and has selected one. It was noted that this expenditure was approved at the last meeting. The computer and scanner will be housed on the desk in our room at the library.
Chamber -- Joann will reconnect with Pat Meyer, president, about the possibility of sponsorship of an issue of Viewpoints.
Ohio Bicentennial -- Tracy will arrange a proposed date for a June 2003 picnic. This event would be our final requirement for the City to earn the Bicentennial Community award. Tracy will be contacting Carmelita Boyer at the Commission to learn what the status is on finances and the awards themselves. David Jackson interjected ideas regarding accompanying City corporate markers. He reported that the city has the complete data for applying for the markers. Discussion followed as to the location of the markers. He will obtain more details and report back to Tracy.
Parade -- The float is nearly completed and will be available for the Memorial Day Parade. Tracy and Terry are working on getting participants to ride on the float. Terry displayed costumes, donated by the Ohio Historical Society.
Newsletter -- The newsletter was reviewed for corrections, and will be mailed early next week.
Annual Meeting -- JoAnn announced the date of the meeting will be September 15, 2002. Pat will contact Richard e. Barrett as a possible speaker.
NEW BUSINESS:
Open Board Meetings -- Tracy introduced the idea of operating our meetings under an Ňopen to all membersÓ format. It was noted that this would encourage more participation by the general members.
The meeting was adjourned at 8:15 PM.
NEXT MEETING:: JUNE 4TH 7:00 PM
BOARD MEETING MINUTES Tuesday, April 2, 2002
The Board meeting was called to order at 7:15 PM
Minutes of the March 5, 2002 Board meeting were approved.
TREASURER: The treasurer report was presented and approved.
OLD BUSINESS:
Ken Frick Project: Pat moved and Bill seconded the motion to allocate
funds for a 2nd book for photographic archives.
Bicentennial Marker: Dedication ceremony was a success.
GHMC Map project: Pictures were provided as requested.
Lazy Daze: Win circulated among the attendees & gave information about
the Society.
CURRENT ACTIVITIES:
Annual meeting: Carol Stewart with the Franklinton Historical Society
will be our speaker at the annual meeting on Sept. 16, 2001.
Marble Cliff presentation: Susan Studebaker has requested a program on
a Sunday evening in Sept of about 45 minutes in length & appropriate for
various age groups. Tom is working with her to co-ordinate this event.
COMMITTEE/LIAISON:
SCHOOLS: None
TECHNOLOGY: Wayne has confirmed the donation of a new computer. The Society will need to purchase a scanner and discussion was held on the probable need for a printer. These items are in abeyance pending actual receipt of the computer which will be housed in the Society Room at the Grandview Library.
City of Grandview - no report.
Village of Marble Cliff - no report, other than remarks offered on the news item that the Village plans to hold another open house on the Tarpy property for the benefit of prospective buyers.
Memorial Day Parade and Franklin County Bicentennial Report: The Franklin County Bicentennial Committee is to meet tomorrow. Pat has spoken with that group and they have plans to have a log cabin built on the frame of a bus. That group also will provide a truck to tow the float, and a driver. The GHMC Board voted to request the use of the float for the upcoming Memorial Day Parade. We are to provide a "family" to ride, dressed in "pioneer" clothing. The float will have the name of the County Centennial Committee; the GHMC name can be on the truck. Terry Smith was asked to check with former Ohio Village employees about the availability of appropriate costumes.
Newsletter: The next newsletter is scheduled for mailing in May. Plans are to have it arrive about one week prior to the parade. The lead article will be on the Franklin County Bicentennial plans. There also will be a President's letter and Tom will write a "new discoveries" article. The May Board meeting will include review of the draft for that issue
.
NEW BUSINESS:
The Home & Garden filming of the Voekler house will take place April 15, 2002. Tracy will continue as coordinator, and plans to ask for a copy of the finished tape for our files.
Jane Hess/Ron Harris of 1051 Urlin (Freeman/Mannack home) have volunteered their home for a future Board Meeting which also will allow the Board to tour the home. Terry is to discuss with them whether June would be a good date for them, and if so report back to the Board by the May meeting.
Meeting was adjourned at 8:15 PM.
NEXT BOARD MEETING--MAY 7, 2002 AT 7:00 PM.
BOARD MEETING MINUTES Tuesday, March 5, 2002
The Board meeting was called to order at 7:00 PM
Minutes of the February 5, 2002 Board meeting were approved.
TREASURER: The treasurer report was presented and approved. General Ledger sheets were distributed for review. Wayne has paid for our web page name for the next 5 years.
The remainder of the meeting was primarily devoted to budget discussions.The following is a summary:
NEW BUSINESS:
An abstract of property was received from a resident.
Pat moved and Terry seconded that President Tracy Liberatore sign a submitted contract and on behalf of the Board we accept Mr. Frick's photography collection of prints used in the published book 43212 as a donation in exchange for a life patron membership for Ken Frick and his wife Cynthia McKay. Motion passed.
New Board Member: Tom spoke with community member Mary Burkey who indicated she is willing to accept the Board position left vacant by the resignation of Bill Koch. Her term will expire in the fall of 2004. It was moved by Wayne and seconded by Pat to accept Mary as a new member.
Pat reported on the plans of the Franklin County Bicentennial Association for their own celebration in May of 2003. He suggests we become involved with their activities (COSI event, link to website). Tracy will inquire about the availability of their float for our Memorial Day 2002 Parade and also attempt to attend their next meeting on April 26, 2002.
A discussion was led by President Tracy Liberatore to determine the policy/procedure for decision making during the months of July and December when the GHMC Historical Society Board traditionally does not meet. It was moved by Wayne and seconded by Pat to form an executive committee for any business needing to be transacted during these times. The committee will consist of the President, Treasurer, and Immediate Past President. Motion passed.
The meeting was adjourned at 9:15 PM
Next Board meeting will be in the Historical Society room on April 2, 2002 at 7:00 PM.
BOARD MEETING MINUTES Tuesday, February 5, 2002
The Board meeting was called to order at 7:35 PM
The minutes of January 8, 2002 were approved
COMMITTEE/LIAISON REPORTS:
BANK BLOCK: Tracy - the Bicentennial marker has been repaired and returned to its position. No one has yet reviewed the corrections to see that they were made properly.
TECHNOLOGY: Wayne - reported that the Society Domain registration is up for renewal. Consensus was to pay the two-year fee now ($35 per year, $70 total to be paid) to ensure retaining the site for the next two years. Wayne also reported that he completed an update today on the web site. He will review that all parts are functioning properly, including the "Board Members" section which has not been opening.
SCHOOLS: Wayne - no report.
GRANDVIEW: Win - Did not attend last night's Grandview Board meeting but has report that the city has approved placing a levy on the next election for the citizens to vote for a new city facility. Current plans call for Historical Society storage in the new facility, next to Grandview Heights storage, with no further details available at present.
MEMBERSHIP: Terry - Reported action taken by Terry & Win concerning past due members, some of whom will be dropped and most sent one additional newsletter based on promises to send in membership. Terry & Win did not have the scheduled report on potential new Board member. A general discussion was held with several names discussed. A followup will be made and 3 names will be proposed at the March meeting with some background on proposed candidates.
CHAMBER: Jo Ann - not present. No report.
MARBLE CLIFF: Terry - No report other than that the Falco house has been put on the market and old files have been sent from Paul Falco's files back to the Village of Marble Cliff. After the Village reviews any files they do not need to be turned over to the Historical Society for our records. NEWSLETTER: Pat - a 35 minute review and editing session was held from 7:00 PM to 7:35 PM prior to this meeting.
NEW BUSINESS: Tracy brought up the subject of the Memorial Day Parade. No decision was made whether or not to participate. To be discussed at a future meeting.
The meeting was adjourned at 8:45 PM.
NEXT MEETING 7:00 PM March 5, 2002
BOARD MEETING MINUTES Tuesday, January 8, 2002
The meeting was called to order at 7:00PM Guest, Grandview Council member David Jackson, was introduced.
MINUTES: Nov 14, 2001 minutes were approved.
TREASURER: The general ledger sheet was passed to all & was reviewed by Tom. Then he gave an overview of our monetary status and philosophy to inform Councilman Jackson. It has again been recommended by Tom that we hold a meeting in the near future to concentrate on a budgetary process. Win moved and Wayne seconded to make the March Board meeting a budget meeting. Motion passed. Terry recommended we think about raising dues since the current level barely covers the cost of the newsletter. Pat reported Bexley membership levels are $10 single and $15 family. Ours are $5 single and $8 family. Terry moved and Pat seconded that the fee structure for membership dues be on the agenda for the March budget meeting. Motion passed.
OLD BUSINESS:
Terry Smith has volunteered to assist Pat for the immediate future in order to move forward with filing of materials. Tom has suggested we all need an education of the filing system. David Jackson remarked that the City of Grandview shares our same concern of how to adequately preserve a collection of records and documentation. It was requested that the City not let anything be discarded before the Historical Society has a chance to evaluate it or perhaps add it to our collection.
COMMITTEE/LIAISON REPORTS:
OHIO/2003:Tracy--The repair kit for the Bicentennial historical marker has never arrived. According to the contract, the foundry is bound to pick up the marker and repair the error. Tracy will continue to monitor this situation.
SCHOOLS: Wayne--Emails have been sent to all building principals that he is the new liaison. He is also working with high school Computer 3 students and Tom suggested students may be intercede in helping with the layout of some of the material for the breezeway.
NEWSLETTER: Pat--It is requested that copy for all articles to be included in the next newsletter be to Pat by Jan. 24. One feature article will be on the City of Grandview's 1921 Municipal Building proposal and then move into the history of the current building. Tom will do a New Discoveries article on Fairview Avenue. A mission statement will also be added to the newsletter and Pat will ask Melissa Rady if she would like a tax receipt for her volunteer services.
TECHNOLOGY: Wayne--The following have all been updated on our website: all Board minutes and Board members, 18 new homes and walking tours, the school history with a picture of Broadview school, photos from the Bicentennial ceremony, a satellite image of Grandview, and additional information on Frank Packard. An inquiry was received about our Packard files and was interestingly the only match on the web this individual found for Packard. At this point we have had 9300 hits to our website.
GRANDVIEW: Win--David Jackson was thanked for being instrumental in obtaining funds for support of our newsletter. Councilman Jackson asked about markers at the boundaries of Grandview. Tracy will coordinate details with him.
MEMBERSHIP: Terry--Win will work with him to prioritize new board member suggestions then approach a potential member to see his/her level of interest. Terry reiterated his suggestion to raise dues by next September.
CHAMBER: Jo Ann--A copy of the poster done of Grandview & Marble Cliff sights was displayed. A discussion followed concerning the situation of the use of our archives for the fundraiser.
MARBLE CLIFF: Terry--A thank you has been sent for their donation for our newsletter. He also inquired about the appointment of a liaison to our Board and was told at this time council duties did not permit additional time be spent at other boards. However, there is a strong interest in keeping all communications open. Win asked for an update on the Tarpy property. The inspection report has found no mold and there is still no decision whether to sell, rehab or tear down the property.
NEW BUSINESS:
David Jackson asked in light of the Grandview Cafe recently being sold, did the timeline in the restaurant need to be updated? Since it belongs to the previous owner of the Cafe, it is not our responsibility. He also stated that he has been in contact with community member Dorothy Pritchard about reviving the idea to implement historic preservation guidelines in Grandview. He asked if we had an interest in participating at some level & the consensus was yes.
NEXT MEETING FEBRUARY 5 at 7:00 PM
The meeting was adjourned at 9:00 PM